Privacy Statement

Your privacy is extremely important to us. This policy explains what personal information we have, how we use it and how you can check and update any of your personal information. Data handling within the club adheres to the UK and Eurpoean GDPR (General Data Protection Regulations).

For the purposes of this Privacy Policy, “we” or “club” means Overton Black Arrows and other incorporated clubs as per our constitution.

Data that we collect

The data that we collect is used solely to operate the club and varies with the specific activities:

Beginners courses

We collect the following data in order to arrange and run the beginners courses:

Title, name, date of birth
email address, mobile number
Disability information, height, handedness

The data is used to:

Contact participants about course times, venues and any changes thereof
Ensure we can assemble the correct equipment and coaches for the course
Contact participants to offer club membership
- Data held can be transferred to complete membership application

Once a courseis complete, we:

Keep statistics on our beginners course, after removing personal information
Hold over any applications that wish to attend the next course
Delete all other data

Membership data

We collect the following data for members:

Title, name, gender, date of birth
email address, mobile number
Bow type, AGB membership number
Opt-in permission for: member-member email list, Laverstoke & warren email lists

Membership data is held exclusively on membermojo, links for members can be found at the bottom of all web pages. Members can access and modify all data that is held there.

The data is used to:

Contact members on club matters, including:
- Membership renewal
- Venue and club session details and news
- Social events
- Archery related news, offers and information
Publish news about members and scores for tournaments on our website
- Data will consist of: Name, age category (inc. gender) and score details.
Supply the minimum necessary data to other Archery organisations, including:
- Archery GB
- Southern County Archery Society
- Hampshire Archery Association
- Club competition organisers
Supply necessary data to our insurance company

When a membership expires:

Data on the membership system is deleted 6 months after the expiry date
Data published to our website will remain in place

Tournament data

We collect the following information for tournament entrants:

AGB membership number
Name, title (gender), email address, phone numbers, address
Club name, county, region
Junior(Y/N), Peg, bow type
Details of those people taking photos
Details of those people who win (returnable) trophies

The data is used to:

Contact participants about the tournament
Create and publish a target list
Manage and run the tournament
Produce tournament results and shoot reports:
- Data will include: Name, age category (inc. gender), club, county, country and score details.
  - These will be published to our website
  - Shoot reports will be offered to various publications; archery magazines, newspapers etc.

When the tournament is over, personal data is not required, so we:

Keep target list: Name, gender, age category and bow type
Keep results and shoot reports: Name, gender, age category and bow type
Keep statistics, after removing personal information
Retain trophy holders list; or pass onto club/organisation who will deal with the next tournament
Retain details of those people taking photos
Delete all other data

Website requests/enquiries:

When enquiring on our website, we collect the following data:

Name, email address, mobile number
Query