OVERTON BLACK ARROWS

Committee

To contact a committee member, please use our contact form and choose the appropriate 'Send message to' option.

Members can find direct contact addresses here

Peter Turner Peter Turner
President, Chairman, Coaching Officer

  Jo Bevis
Club secretary
  Eric Dunlop ​Eric Dunlop
​Equipment officer, Safeguarding officer
Club safeguarding policy:
NSRA Policy
Terry Edwards Terry Edwards
Membership officer
Steve Alam Steve Allam
Treasurer
Dave Roseman Dave Roseman
Records officer
 Mike Humphries
Committee member
 Ian Priestley
Committee member

Associate committee members

Adrian Narracot Adrian Narracot
Webmaster
Geoff Titchener Geoff Titchener
Competition secretary

Committee roles

Note that all committee members and advisors may have others to assist i.e. secretary may have someone to do minutes (minute secretary)

 

PRESIDENT (advisory role) – Peter Turner is life president of the club.

  • The president is a figure head for the club
  • Not part of the committee, but may sit in and make comments
  • To act as Host at all official club events
  • To present awards, Trophies etc., at club Tournaments and Championships
  • To act as mediator in any dispute that involves any contravention or misunderstanding of the clubs constitution or rules. Usually takes over from Chairman for election of committee at General meetings

CHAIRMAN (voting role)

  • To preside over all committee meetings in a fair and impartial manner
  • To delegate duties and responsibilities to other officers or persons, as circumstances dictate
  • Time needed:  3-4 hours per month, plus extra time for AGM, events and committee meeting

VICE CHAIRMAN

  • The role of vice chairman will be as per constitution 8.8; elected at each meeting where the chair is not present, solely for the duration of the meeting, to undertake the duties and responsibilities of the Chairman.

TREASURER (voting role)

  • To monitor the financial activities of the club and keep full records
  • Produce a statement of accounts and an annual report detailing the clubs income and expenditure throughout the year at the AGM.
  • Payment of all costs incurred in the running of the club, e.g. Rates, Insurance, Ground rent etc.
  • Setting/Recommending to AGM membership fee's annually, to reflect the financial position of the club.
  • Time needed:  2-3 hours per month, plus extra time for AGM and committee meetings
  SECRETARY (voting role)
  • Recording minutes of committee meetings including the AGM and any EGMs which make take place. The minutes are to be stored for future reference as part of the clubs records.
  • Handling requests for information or questions from other clubs and individuals via post, email etc.
  • Point of contact for Archery GB / HAA / web site.
  • The postal address of the club shall be that of the secretary at the time.
  • Time needed:  2-3 hours per month, plus extra time for AGM and committee meetings

MEMBERSHIP OFFICER (voting role)

  • Circulate membership renewal forms at the end of the year and process renewals
  • Collection of details of new members, and maintaining an up to date record of the details of all current members / past members. Relevant details to record are:
      • Name
      • Address
      • Postcode
      • Telephone Number
      • Gender
      • Age Group
      • D.O.B. (if Junior)
      • Membership Category
      • GNAS Number
  • Collection of membership fees
  • Payment of member's affiliation fees to the relevant governing bodies (HAA and Archery GB)
  • Time needed:  2-3 hours per month, plus extra time for AGM, committee meetings,  renewal periods and around beginners courses

EQUIPMENT OFFICER (voting role)

  • To monitor / keep a record of the clubs stock of all consumable Archery related items and equipment
  • To order replacement equipment as required, and before stocks run out, either through the Treasurer or directly with the suppliers.
  • To monitor condition of grounds, buildings and equipment and to ascertain if any maintenance is required.
  • Organise members in to work groups to carry out both general and specific maintenance tasks as required.
  • Time needed:  3 days per month, plus extra time for AGM and committee meeting
RECORDS OFFICER (voting role)
  • Collect score sheets from members
  • Check all claims for classifications and club records.
  • Recalculate member's handicaps at start of calendar year.
  • Present a report at the AGM summarising classifications achieved by members, open tournament results, new records achieved, and awards claimed, including six gold badges, FITA stars and Rose awards.
  • Determine the winner of the GNAS handicap improvement medal, using the criteria laid down in the GNAS rule book.
  • Time needed:  1 hour per month, plus extra time for AGM and committee meetings

COMMITTEE MEMBER (advisory role)

  • Other committee members are welcome and provide useful input to the running of the club
  • Advise committee on all aspects of the club
  • Take on roles/activities as decided by the committee

OTHER COMMITTEE TASKS/ACTIVITIES

  • To organise social events of a varied and interesting nature through-out the calendar year. Events can be proposed either by club members or by the social secretary.
  • To purchase refreshments (Food and beverages etc.) and utensils for club events including Have-a-go's

 

NON-COMMITTEE POSITIONS

The following positions are not committee members, but carry out specific tasks as follows to ensure the smooth running of the club.

 

COACHING OFFICER

  • Collection of beginner's fee's.
  • Taking bookings for beginner's courses and issuing information regarding the course and general information about the club
  • Organise coaching and hand beginners course over to course coaches
  • Time needed:  2 days per beginners course

TOURNAMENT OFFICER

  • Produce a calendar of club tournaments for the coming year.
  • Select and purchase suitable trophies.
  • Produce target lists.
  • Act as or nominate a field captain during all events.
  • Work out results at end of events.
  • Produce results sheet for notice board and club records
  • Time needed:  2-4 days around competition time, with assistance from various working parties

SAFEGUARDING OFFICER

  • “named person” for safeguarding children, young people and vulnerable adults
  • To follow the Archery GB Policy for Safeguarding Children, Young
  • People, and Vulnerable Adults, "to ensure peace of mind for adults, children, young people and vulnerable adults".

WEBMASTER

  • To maintain the club website and email/communication facilities
  • To ensure that the club domain is renewed when required
  • Time needed: 1 hour a month

ORDINARY MEMBER

  • To abide by the clubs constitution and the rules of shooting as laid down by Archery GB
  • To attend the regular maintenance days and assist in a manner suited to your abilities
  • To assist in maintaining and repairing club equipment, grounds and buildings
  • To attend, as and when possible, fund raising events that might be organised during the year
  • To have fun and shoot lots of arrows